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This is the very first and indispensable of formal steps for the PhD defence, and should be done by the PhD student. Although the clear deadline is unclear at the moment, most likely it should be a month or more prior to the registration of the defence – meaning that, it should most likely be done 4 months or more before your PhD defence from autumn 2020 onwards. Do check the guidelines available

https://www.iiiee.lu.se/internal/phd-studies/finalising-your-phd/procedure-phd-defence/registration-defence-date - 2025-12-17

While the PhD student prepares for the defence, the PhD administrator makes various logistical arrangement to ensure the smooth defence process.The chairperson should make sure to obtain from the PhD administrator, the document to be filled in by the three examination committee members after the defence. The document is sent from the LTH faculty office about one week before the defence.Supervisors

https://www.iiiee.lu.se/internal/phd-studies/finalising-your-phd/procedure-phd-defence/do-between-spikning-and-defence-day - 2025-12-17

Once all the process is completed, the PhD student should complete the final ISP. It is then time to apply for the official degree certificate. The PhD student should send in an application – see the guidance here. Before sending in the application, make sure to check with the PhD administrator whether all the courses, as well as the credits for the final PhD thesis, are correctly registered in LA

https://www.iiiee.lu.se/internal/phd-studies/finalising-your-phd/what-do-after - 2025-12-17

As means to discuss various issues related to the IIIEE PhD programme, we have several venues for common meetings. They are:IIIEE PhD Education Council IIIEE PhD supervisor’s meeting  As part of the quality assurance agreement between the IIIEE and LTH, we also participate in activities related to PhD education organised at the LTH. Examples of such activities include:Meetings organised for the di

https://www.iiiee.lu.se/internal/phd-studies/meeting-notes-and-other-documents-related-iiiee-phd-programme - 2025-12-17

In addition to meeting your peers, the following people could especially help you initiate a smooth start of your PhD work:Supervisors Personnel administrator Director of PhD studies Director of studies 

https://www.iiiee.lu.se/internal/phd-studies/starting-your-phd/who-contact - 2025-12-17

Your supervisors will be the primary advisor of your PhD studies. You are entitled to have at least two supervisors – the main supervisor and an assistant supervisor. You may have more than one assistant supervisor. Please make sure to have a good introductory talk with your supervisors regarding the direction of your study, how you organise the next four years of your PhD studies, which courses t

https://www.iiiee.lu.se/internal/phd-studies/starting-your-phd/who-contact/contact-your-supervisors - 2025-12-17

There are various practicalities you need to fix, such as access to the building, to your office, to IT equipment and the like.The Personnel administrator of the IIIEE will help you with various aspects of these, as well as with fixing employment related contracts.(S)he will provide you with a tour of the house where you get to see who is sitting where, location of emergency exits etc. HR administ

https://www.iiiee.lu.se/internal/phd-studies/starting-your-phd/who-contact/contact-personnel-administrator - 2025-12-17

The Director of PhD studies coordinates various activities related to PhD studies at the IIIEE.During the initial meeting, (s)he will introduce you to the overall organisation of your PhD studies, issues you should think about at the initial phase of the PhD work (e.g. courses, ISP, what to discuss with the supervisors) as well as who to turn to when different issues rise during your PhD study.  

https://www.iiiee.lu.se/internal/phd-studies/starting-your-phd/who-contact/contact-director-phd-studies - 2025-12-17

An integral part of your PhD education is to learn how to teach. One of the core activities of the IIIEE is education, and we would wish to engage you in that and to offer you an opportunity to practice your teaching.The 1st and 2nd level (i.e. up to Master level) educations offered at the IIIEE are coordinated by the Director of studies.During the initial meeting, (s)he will provide an introducti

https://www.iiiee.lu.se/internal/phd-studies/starting-your-phd/who-contact/contact-director-studies - 2025-12-17

Individual Study Plan is a formal agreement between you as a PhD student and the IIIEE, where discussion and agreement with your supervisors and departmental representative(s) regarding the progress and the plan of completing your PhD study is documented. This is also where we officially document your involvement in so-called departmental duties. At the IIIEE, we request all PhD students to update

https://www.iiiee.lu.se/internal/phd-studies/starting-your-phd/individual-study-plan-isp - 2025-12-17

While you should be the “owner” of your PhD studies, your supervisor is the primary actor to guide your progress. They are also the manager of the research projects based on which the research part of your PhD is organised. Please do make sure to discuss with them prior to making decisions regarding, e.g. overall organisation of your PhD work, courses to take, departmental duties and the like (ple

https://www.iiiee.lu.se/internal/phd-studies/while-you-are-doing-your-phd/interaction-supervisors - 2025-12-17

PhD students are entitled to a modest salary raise when they reach 25%, 50% and 75% of their PhD work (corresponding to 60, 120 and 180 credits). Your supervisors should report your progress twice a year to the PhD administrator, and when (s)he notices that you have reached the respective level, it is further processed so that you receive the salary raise.The level reported by the supervisors shou

https://www.iiiee.lu.se/internal/phd-studies/while-you-are-doing-your-phd/acquired-credits-and-salary - 2025-12-17

In line with current academic practices, the IIIEE PhD thesis, when taking the style of collection of academic articles supplemented by a “kappa”, requires the inclusion of minimum 4 to 5 academic articles. These articles should together be able to demonstrate your academic capacity to carry out your research independently, from its design to analysis and writing. As a way of demonstrate your capa

https://www.iiiee.lu.se/internal/phd-studies/while-you-are-doing-your-phd/thesis-work/articles-thesis - 2025-12-17

Below you find some guidance as to how to fill in different parts of the ISP, concentrated on the parts where we tend to receive questions or notice discrepancies during the ISP meeting. For any further questions, don’t hesitate to ask! Administrative information Make sure you connect to all the people (yourself, supervisors, Director of PhD studies, Head of Department, PhD administrator) and with

https://www.iiiee.lu.se/internal/phd-studies/while-you-are-doing-your-phd/isp/how-fill-your-isp - 2025-12-17

Thesis work together constitutes 150 ECTS, and as you go forward with your publication, you are to obtain partial credits for that. As of now, we go for the following as an indicative guideline.Thesis with 5 articles: 5 articles (25 credits each) plus Kappa (25 credits)Thesis with 4 articles: 4 articles (31 credits each) plus Kappa (26 credits)Some credits are given for kappa development in the mi

https://www.iiiee.lu.se/internal/phd-studies/while-you-are-doing-your-phd/thesis-work/credit-allocation-thesis-work - 2025-12-17

Here are a list of things you should consider and/or do during the last ca one year of your PhD studies. PhD thesis Yes, you need to put it together… see the separate page PhD thesis for more information. Final seminar Here you have an opportunity to have an external discussant review a rather-close-to-final version of your thesis and receive comments for improvement. It also serves as an occasion

https://www.iiiee.lu.se/internal/phd-studies/finalising-your-phd/do-during-final-year - 2025-12-17

In addition to the courses that are established and are to be provided for multiple PhD students, you could develop some courses specific to your research need. These courses, referred to as reading courses, provide possibility for PhD students to include some research work (most commonly taking the form of literature review finalised with a paper writing) as part of your course work. In order to

https://www.iiiee.lu.se/internal/phd-studies/while-you-are-doing-your-phd/courses/reading-courses - 2025-12-17

The next step is for your supervisor to register your defence, which from autumn 2020 should be done at least 12 weeks prior to the defence date. Preparatory meeting Prior to the registration, a preparatory meeting with the main supervisor, the Director of PhD studies and IIIEE Director must be held where the appropriateness of the composition of the committee members, the opponent and the chairpe

https://www.iiiee.lu.se/internal/phd-studies/finalising-your-phd/procedure-phd-defence/registration-defence - 2025-12-17

Once the registration of the defence is approved by the post graduate education committee at the LTH, the supervisors should do the following:Sending the very-close-to-final thesis by the examination committee members and the opponent for their pre-evaluationFrom autumn 2020, the LTH requires a pre-examination of draft PhD thesis by the examination committee members and the opponent. Once the regi

https://www.iiiee.lu.se/internal/phd-studies/finalising-your-phd/procedure-phd-defence/do-after-approval-registration-defence - 2025-12-17

The final thesis needs to be “nailed” by the “spikning (nailing, in Swedish)” day, three weeks and three days prior to the defence date.From this date on you do not have possibility to make any changes to the PhD thesis – it is this version that will be evaluated by the examination committee members, and defended on the defence day.The spikning should be done both electronically and printed copies

https://www.iiiee.lu.se/internal/phd-studies/finalising-your-phd/procedure-phd-defence/spikning - 2025-12-17